Printing can be surprisingly expensive, especially for businesses that rely on large volumes of paper. Between the cost of ink, paper, maintenance, and energy, the bills quickly add up. But there’s good news: managed print services (MPS) can help you cut down on these costs and make printing more efficient.
If you’re wondering what a managed print solution is, let’s break it down. It’s like having a personal assistant for all your printing needs. managed print services assess how your business uses printers and help you streamline everything – from reducing waste to maintaining your machines. Let’s dive into how MPS can save you money.
Fewer Printers, More Efficiency
One of the first things a managed print service does is assess your current setup. Many businesses have too many printers, some of which are underused or outdated. MPS helps you figure out exactly how many devices you need and where to place them for maximum efficiency.
For instance, if you currently have one printer in every room, MPS might suggest consolidating to a few multifunction devices (printers that can also scan, copy, and fax). Fewer machines mean lower maintenance costs and less money spent on ink and toner.
Smarter Use of Ink and Toner
Did you know that nearly 40% of office printing is unnecessary? People often print things they don’t need or forget to use double-sided printing. Managed print solutions help you control this. They can set default options like black-and-white printing instead of colour, saving expensive colour ink.
Some solutions even use software to track who prints what, encouraging employees to think twice before hitting “print.” This simple change can cut printing costs by up to 30%.
Energy Savings
Printers use a surprising amount of energy, especially older models. A managed print service can recommend energy-efficient devices. For example, ENERGY STAR-certified printers use 25-50% less energy than standard models. Fewer devices also mean less energy consumption overall, reducing both your electricity bill and your environmental footprint.
Automatic Supply Management
Running out of ink or paper at the wrong time can be frustrating, but buying in bulk “just in case” wastes money. Managed print solutions monitor your supplies and automatically reorder what you need when you need it. This ensures you never overspend or hoard unnecessary supplies.
Maintenance Without the Hassle
Every business has faced the dreaded “printer jam” or error message that disrupts the day. These problems don’t just waste time; they cost money. On average, fixing printer issues costs businesses £300–£500 per incident, considering lost productivity and technician fees.
With a managed print solution, regular maintenance is part of the package. Technicians will ensure your printers are running smoothly, and issues are fixed before they become expensive problems. Plus, many providers offer remote support, so you don’t have to wait for someone to come onsite.
Better Budget Management
Printing costs are often unpredictable. One month, you might spend a little – the next, you could be hit with a massive bill for emergency toner replacements or repairs. Managed print services provide a clear, fixed monthly fee, helping you budget more effectively. You’ll know exactly what you’re paying for, with no hidden surprises.
Reduced Environmental Impact
Let’s not forget the planet. Managed print solutions not only save you money but also make your business more eco-friendly. By using less paper, ink, and energy, you reduce your carbon footprint. Some providers even help you recycle used cartridges and old devices responsibly.
Many MPS providers offer detailed reports on your environmental impact, so you can show clients and stakeholders the steps you’re taking towards sustainability. This can boost your reputation and attract eco-conscious customers.
Points to Remember:
• Managed print services can save you up to 30% on printing costs by reducing waste and optimising device use.
• ENERGY STAR printers use 25-50% less energy, cutting your electricity bills.
• Regular maintenance through MPS prevents costly printer breakdowns, saving you hundreds of pounds per incident.
Why Choose a Managed Print Solution?
Investing in an MPS isn’t just about saving money. It’s about simplifying your work life. You’ll spend less time worrying about printers and more time focusing on what matters: growing your business.
So, if you’re tired of dealing with high printing costs and unreliable machines, it’s time to consider managed print services. With their expert help, you can streamline your processes, cut down on expenses, and even help the environment, all while keeping your office running smoothly.
Ready to make the switch? Explore our managed print solutions at Cos Sales and see how much you can save today!
