Small businesses run on tight budgets and there is a firm focus on reducing operational expenses wherever possible. The cost of managing a fully-fledged printing setup is also a tough proposition. That is why numerous cash-strapped startups and small businesses are opting for a managed print service today. Contrary to popular belief, the benefits of doing so are not only print and paper cost savings but in fact, a host of other benefits.
At COS Sales, we offer managed printing solutions (MPS) to our wide range of customers. We help small businesses cut down their printing expenditure significantly with our services. Our experts streamline the handling of your document management to raise your efficiency.
So, what are the main benefits of opting for managed printing? Read on to gain some valuable insight.
Key Perks of Managed Printing Services for Small Businesses
Are you a small business owner struggling to bear your business’s printing-related expenses? The main motivations for you to opt for managed printing can be:
1. Better Efficiency – Organisational efficiency gets hit badly due to printing issues that bring processes to a halt. Employees also spend a lot of time by the printer, when they could be doing more productive tasks. MPS can help in this regard with:
• Reducing downtime: Small businesses can look past the perils of printer failure with on-demand monitoring and frequent maintenance checks.
• Better workflows: Workflows can be automated better with the help of a managed print solution.
• Remote printing facility: Many MPS offer convenient cloud and mobile printing to facilitate effortless printing from anywhere in the world.
2. More Cost Savings – Printing costs tend to run up quite a bit for small businesses with sizeable paperwork requirements. On the flip side, variations in printing requirements often lead to ink and paper wastage. MPS can alleviate these concerns with:
• Automated supply replenishment: MPS supplies toner and ink only when the need arises. This ascertains that the company does not buy excessively or inadequately.
• Print infrastructure consolidation: Multiple printers for different tasks translate to higher expenses. This is why it makes perfect sense to have a multitasking printer that serves different functions.
• Fewer surprise expenses: A managed print service like ours allows you to intuitively set printing budgets. The chances of inefficient printing operations are quite low as there are no abrupt spikes in printing work.
3. Enhanced Data Security – One of the key perks of opting for managed printing setups is improved data security. Many businesses are waking up to this reality and looking at their outdated printing systems with worry. As MPS providers, we offer comprehensive security protocols to keep your data safe. Our security measures include:
• Secure print release: Our managed printing lets employees to process documents for printing, but release them only when they are present physically. This instils a high level of protection against data leakage and unplanned prints.
• User Authentication and Access Control: MPS facilitates setting precise access control for authorised personnel. This virtually eliminates the chance of confidential data leaking out.
• Frequent Security Updates: We offer MPS inclusive of frequent software and firmware updates. It is a crucial aspect of our commitment towards protecting network-linked printers from cyber attacks.
4. Future-ready Printing Operations – A small business with growth potential does not stay small down the line. As it grows and evolves, so do its printing requirements. This is where our managed print solution will prove to be a boon. It keeps costs manageable despite ballooning print loads. The perks are:
• Latest technology without purchase: MPS lets growing businesses look beyond the need to invest in expensive printers with every wave of innovation. They can instead rely on a service provider like us to utilise the latest equipment based on their requirements.
• Flexible plans: No business is likely to have the same printing requirements for a long time. That is why we will continue offering bespoke plans based on their evolving needs.
• Digital transformation ready: Future-proof MPS enables small businesses to adopt intuitive paperless workflows.They are also better equipped for systematic document management and full-fledged cloud integration.
5. Reduced Wastage and Better for the Environment – A large selection of UK businesses are maximising their environmental sustainability efforts. This trend is only set to grow considerably. Eco-friendly printing is no longer a far-fetched idea, as companies like us are making it a reality. The perks are:
• Less energy consumption: A managed print service is a sure-shot option for better efficiency, mainly due to the high-end printers involved. These devices also undergo periodic maintenance to ensure efficient operations.
• Less paper waste: Paper wastage is also reduced through MPS through several steps. These include selecting optimal print settings, opting for double-sided printing and more.
• Recycling and sensible disposal: Reputable MPS providers have appropriate recycling measures in place for printing equipment and disposables. They can sensibly discard cartridges and old printers, effectively reducing the carbon footprint of their clients.
Take Advantage of Our Managed Print Service
At COS Sales, we believe in simplifying how small businesses meet their printing needs. Our managed print solution can be the biggest advantage for companies trying to reduce ink, paper and toner costs. If you are looking to lower printing costs and boost efficiency, we are here to help.
Get in touch with us and address your requirements. We provide end-to-end managed printing services to help you grow.
