In today’s dynamic office environment, efficiency is key. It’s becoming increasingly common for businesses to rent printers and copiers, and there are several benefits associated with doing so. Long-term lease agreements provide businesses with the latest technology without the need for a significant upfront investment, allowing for better cash flow and adaptability to changing business needs. Not to mention, with Managed Print Services (MPS) available, it couldn’t be easier for businesses to ensure their printing needs are being met.
MPS are not just about managing costs, they also play a crucial role in enhancing efficiency. By combining state-of-the-art equipment and tailored MPS, you can ensure your office is equipped with the best tools to enhance employee productivity and workflow. Below we have delved into how MPS can transform your office’s efficiency.
Prevent Productivity Blockers
A common scenario in many offices is the frustration caused by malfunctioning printing equipment. When a printer or copier stops working, it not only disrupts workflow but also forces employees to stop what they’re doing. This downtime can have a ripple effect on overall office efficiency. Managed Print Services ensure that your equipment is always in good condition, reducing downtime and enabling your employees to complete their tasks.
Gain Visibility and Control
Managed Print Services offer increased visibility and control over your printing needs. This is not just about monitoring how much you’re spending on printing and copying, but also about understanding how printing affects your office’s workflow. By analysing printing patterns and copier usage, MPS providers can help implement strategies to save money and, more importantly, boost productivity.
Optimise Printer Placement
The physical placement of printers in your office can significantly impact day-to-day efficiency. An MPS provider can help you strategically place equipment to ensure it’s easy to access for all employees. This thoughtful placement minimises the time spent walking to and from printers, particularly in large offices or across multiple floors. Easy access to printing resources means faster workflow and increased productivity.
Remote Diagnostics and Maintenance
One of the significant advantages of MPS is the ability to diagnose and monitor printers and copiers remotely. This capability not only makes maintenance much easier but also ensures that any repairs can be completed as quickly as possible, reducing the disruption to your office operations. What used to take days or weeks to fix can often be resolved in a matter of hours, maintaining a productive workflow.
Automated Supply Management
Running out of printer supplies like ink and toner cartridges or paper can be a major inconvenience. An MPS provider can monitor your devices and automatically reorder supplies before they run out. This proactive approach eliminates the downtime associated with depleted supplies, ensuring that your office operations are uninterrupted.
On-going training and Support
A robust MPS program includes training for employees on the efficient use of printers and copiers. This training ensures that all staff members are comfortable using the equipment, reducing the likelihood of user errors and improving overall efficiency. Additionally, having dedicated support for any printing issues will help you to avoid malfunctioning printers and copiers, and the hassle they cause.
Lightened IT Load
By outsourcing equipment management to an MPS provider, you free up your IT department to focus on core business tasks. This shift in responsibilities means your IT professionals can concentrate on critical and strategic IT functions rather than dealing with simple printer-related issues, which enhances overall business productivity.
Working With a Printer and Copier Rental Company
Ultimately, Managed Print Services are about much more than just managing costs, they are a strategic tool to enhance office efficiency. When renting printers and copiers for businesses, it’s beneficial to enquire about MPS and how they can help with streamlining workflows. By choosing the right MPS provider, you can ensure that your printing needs are not just met but optimised for maximum efficiency.
At COS Sales, we specialise in providing Managed Print Services tailored to the unique needs of our clients. Our experienced team is dedicated to enhancing your office efficiency through strategic print management. Over 95% of our clients renew their equipment contracts with us year after year, and we pride ourselves on our exceptional customer service. We keep things simple for our clients, so you don’t need to worry about jargon or hidden costs.
Contact our team today to discover how we can help you transform your office’s printing and copying with cost-effective maintenance solutions.