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Why Modern Offices are Shifting to Long-Term Photocopier Rental Services

Oct 30, 2023

In the fast-paced and ever-evolving digital world, businesses are continuously trying to stay ahead of the curve. One area where this has become evident is the growing trend towards equipment rental services. Modern offices are now leasing their printers and photocopiers, rather than purchasing them outright, and embracing this flexible solution to their document management requirements. 

There are several reasons why businesses are shifting to long-term photocopier rental services and below we have explored the compelling benefits behind this trend. You can read a more in-depth comparison of leasing and buying equipment on our website, but here’s a list of reasons why photocopier rental may be the best decision for your business.


Financial Flexibility

Investing in a high-quality photocopier can be a significant upfront cost for businesses, particularly for Small and Medium Enterprises (SMEs) or start-up organisations that have to be mindful of budget constraints. Photocopier rental services offer an affordable, pay-as-you-go model. This financial flexibility allows you to allocate resources more effectively and invest in other crucial areas of business development.


Access to Latest Technology

When it comes to office equipment, there are frequent technological advancements. Purchasing a photocopier means committing to a specific model for an extended period, potentially missing out on the benefits of newer models. A photocopier rental service usually includes options to upgrade to newer models, ensuring your business always has access to the latest technology without the added costs of frequent purchases.


Predictable Costs and Easy Budgeting

One of the main benefits of a long-term photocopier rental is the predictable monthly expense. Unlike owning a photocopier, where unexpected maintenance or repair costs can have a big impact on your budget, lease agreements often include servicing, maintenance and repair services, and sometimes even toner refills. This makes budgeting much easier and eliminates surprises, enabling more precise financial planning.


Reduced Maintenance Hassles

When you own a photocopier, its general maintenance becomes your responsibility, which means finding more time and resources. Many photocopier rental services offer comprehensive managed print services, removing the hassle of regular upkeep and troubleshooting. You can also optimise your office equipment and ensure your staff are using it correctly. This outsourced maintenance and support can contribute towards office efficiency.


Equipment Scalability

As your business grows and changes, so will your printing needs. A long-term photocopier rental service offers the scalability that purchasing a photocopier can’t. When your print volume increases you can effortlessly upgrade to a model that matches your new requirements, for instance, or you can replace your black and white photocopier with a colour photocopier. These flexible terms ensure your equipment is always suitable for your needs. 


Environmentally Friendly

Long-term photocopier rentals can also be a more sustainable option, which is particularly beneficial for environmentally conscious businesses. Rental companies often refurbish and recycle equipment, ensuring it has a longer lifespan and a reduced environmental impact compared to simply being discarded. By choosing rental services, you can show your commitment to sustainability and reduce your carbon footprint. 


Flexibility in Rental Terms

Long-term rental agreements are often more flexible than you may assume. As touched on above, flexible terms are available which enable you to upgrade your equipment as your business requirements evolve over time. You will have control over your photocopier, ensuring it is suitable for day-to-day operations. At the end of the lease, you have several options to consider too, from returning the photocopier to renewing the lease. 


Arranging Photocopier Rental in London 

The shift towards photocopier rental services is driven by several benefits, from cost-effective monthly payments to proactive maintenance. The option to upgrade to newer models ensures that modern offices can keep up-to-date with technological advancements, without the hassle of continuously purchasing new equipment. It’s easy to see why long-term rentals are becoming the go-to choice for many businesses.

If you’d like to find out more about photocopier rental in London, feel free to contact our team at COS Sales today. We can take care of all your print and copying requirements, and we are known for our round-the-clock support services and competitive pricing. You can have peace of mind knowing that our photocopier and printer rental services are completely transparent, and we foster long-lasting partnerships with our customers. Whether you’re interested in long-term or short-term photocopier rental, there’s no better company to turn to.